For clinics running on Jane

Everything you run
your clinic on today.
Plus what comes next.

If you already use Jane, you know what good practice software feels like. yssa covers the same ground — scheduling, charting, billing, insurance, online booking — and adds the financial and marketing tools clinic owners usually end up building in a spreadsheet.

A note on this page. We don't list what Jane does or doesn't do. Their product changes, we don't speak for them, and you already know it better than we do. Everything below is a description of yssa — compare it against what you use today and draw your own conclusions.

Part one — the day to day

The basics, properly covered.

None of this is the reason to switch. It's the reason you can.

Scheduling

  • Multi-therapist day view with a column per practitioner
  • Rooms and equipment assignment
  • Working hours shaded on the grid
  • Breaks and time blocks, repeating weekly or on every scheduled day
  • Waitlist
  • Appointment buffers between sessions

Patient records & charting

  • Full patient profiles and history
  • Clinical notes per appointment
  • Treatment programs with exercises, shared to the patient
  • Intake forms with consent and e-signature
  • Document and form submissions
  • Audit log of who changed what

Online booking & patient portal

  • Booking page on your own clinic URL
  • Patients self-register, book, and reschedule
  • Clinic-configurable cancellation policy, enforced in the portal
  • Email confirmations and reminders
  • Patients see their notes, programs and history
  • Card on file through your own Stripe account

Billing & insurance

  • Invoicing, payments and printable invoices
  • Split a bill across multiple insurers, in order
  • Percent-of-fee, percent-of-remaining, or fixed-amount coverage
  • Insurance reconciliation
  • AR aging by 30/60/90 days
  • Write-offs, tracked separately

Team

  • Therapist and staff accounts with role-based access
  • Four pay models: hourly, commission, salary, monthly salary
  • Timesheets for hourly therapists and staff
  • Therapist portal — own schedule, patients and notes
  • Pay visibility restricted by role
  • Availability per therapist per weekday

Retail

  • Product catalogue with cost, stock and reorder alerts
  • Commission on gross amount or gross profit
  • Stock adjusts automatically on sale
  • Product profit reported alongside services
Part two — the reason to move

What you get on top.

These are the tools clinic owners usually assemble out of exports, spreadsheets and a separate texting app. Here they're part of the same system that books the appointment.

1

Profit, not just revenue

yssa holds your wages, payroll contributions, fixed costs and expenses alongside your bookings — so it can report what the clinic actually earned, not only what it billed.

  • Net profit by therapist, by discipline, and by service
  • Four pay models costed correctly, including salaried staff
  • Employer payroll contributions for Canada and the USA
  • Fixed costs counted from day one of the month
  • One calculation shared by every screen, so the dashboard and the P&L always agree
2

Know when you break even

A live view of where the month stands: what has been earned, what is already booked, and how many more appointments it takes to cover your costs.

  • Realized profit, pipeline from existing bookings, and the gap that remains
  • Appointments still needed, broken down by discipline
  • Based on your last three months' actual mix, not a guess
  • Uses the real number of days in the month
3

SMS on your own Twilio number

Two-way texting with patients from an inbox inside the app, using a number you own and control.

  • Replies land in a shared inbox with unread badges
  • Texts from unknown numbers still arrive and can be answered
  • Alerts to your phone when a patient books or cancels online
  • Your Twilio account, so you keep the number and the rates
4

Marketing that fills the diary

Campaign tools built around the patients you already have, rather than a generic mailing list.

  • Target patients who have lapsed, by how long
  • Find lapsed weekly regulars — people who used to come every Thursday
  • Message everyone who attended between two dates, for follow-up surveys
  • Exclude anyone messaged in the last N days, so nobody gets spammed
  • Preview and edit the recipient list before anything sends
  • Schedule for later, with a daily send cap
5

Reporting an owner can act on

Seven reports, each with its own page, aimed at decisions rather than exports.

  • P&L with services and products combined
  • Profit by discipline, with drill-down to each therapist
  • Cash reconciliation — what actually came in, by method and payer
  • AR aging — everything outstanding, regardless of date filter
  • Per-patient billing history
6

Set up for your clinic, not a template

The things that differ clinic to clinic are configurable rather than assumed.

  • Your own list of insurance companies, built from scratch
  • Your own cancellation policy and notice window
  • Your own reply-to address, so patient replies reach you
  • Your own GA4 property, to measure your own marketing
  • Timezone and currency per clinic

Moving across

You don't have to move everything at once, and you don't have to decide today.

1

Start free

One clinic, free forever. No card, no call, no demo booked three weeks out.

2

Bring your data

Import patients, appointments and therapists from CSV. Set up services, disciplines and pay models as you go.

3

Run them side by side

Keep booking where you are while you check the numbers here. Switch when you're satisfied, not before.

See it against your own numbers.

Set up a clinic, import a month of appointments, and look at the P&L. That's the comparison worth making.

Start free — no credit card

Free forever for one clinic.